The query letter is usually a one page letter, addressed to the editor, that quickly summarizes the article you want to sell to them. It’s your ticket to getting published in a magazine, print publication or even a book.

Some publications only accept queries–meaning your only way to get paid is to craft a well-written query letter first. Others may accept queries and completed manuscripts, but you’re more likely to have your article accepted if your query first. Plus, it’s probably a better idea if the editor approves of your article pitch before you begin writing it. If they don’t accept the completed manuscript, you’re left with a lot of wasted time and an article you may not be able to reuse (ouch!).

So let’s learn how to write a good query letter: using the right materials, learning how to write it and common mistakes to avoid.

Writing a Query Letter: The Materials

You’ll need a couple of things to create the query letter:

• A standard manila envelope.  Avoid the ones that have the bubble wrapping inside (it’s really not necessary to have). Manila envelopes can be found in many office supply stores, such as Staples or Office Max.  You’ll use this to mail your query.

• Nice printing paper. You’ll want paper that is slightly thicker than your average printing paper, but not so thick it could be used as cardboard. Rule of thumb: If the editor holds it, she shouldn’t have to strap it against her desk in order to keep the paper straight. If it limps too much, choose a thicker size.

• A word processing program. Unfortunately, Notepad or an old school notebook aren’t good ways to write your query. For Windows users, Microsoft Word ($$$) and Microsoft Word Perfect ($$$) are standard, easy-to-use programs. There’s also OpenOffice, which is free and includes other awesome features, such as the abilty to convert documents into PDF files. For Mac users, there’s also a Mac version of Microsoft Office ($$$) and iWork ($$).

Okay, let’s get started.

Part 2: Writing the Query Letter >>>